IDB1438 - Librarian

Department

The Librarian works under defined objectives and procedures to undertake information gathering and research services; manages library collections including acquisition, cataloguing, and availing; provides references, bibliographical, and readers' advisory services.

Person

• Contribute to formulation and implementation of Library Annual Budget.
• Monitor the utilization of the administrative and budgetary functions of library and information services.
• Develop and maintain collections management policies and procedures.
• Develop and maintain special indexing systems and files for special collections.
• Provide research and reference support to the Library Users using computer based tools and online services.
• Search external database programs for the availability of cataloguing copy.
• Ensure efficient retrieval by users.
• Determine the type of cataloguing required for each kind of documents.
• Catalogue information on items collected into the library's automated system.
• Process resources for placement on shelf.
• Index and classify library books.
• Provide library services in response to the information needs of library users;
• Provide effective access to library collections and resources.
• Undertake accurate inventory of resources.
• Maintain inventories, compile statistics and generate reports as required.
• Ensure that library materials are current and accessible, and available to library users when required.
• Maintain the library learning resources centre.
• Contribute to preparing library products and services (e.g. Library Newsletter, secondary sources of information).
• Provide an inter library loan service of library materials and maintain records.
• Evaluate materials to identify outdated or unused items to be discarded.
• Work with IT Department to solve access and systems’ related problems. Moreover, contribute to the implementation of the Library management system & intranet site and update the contents of the library homepage.
• Identify and recommends new journals and newspapers subscriptions.
• Process subscription to journals.
• Process subscription to online resources (newspapers, journals and databases).
• Identify, evaluate, select and purchase/ renew print and online products and services (such as books, periodicals, newspapers, CD-Rom, reports, journal articles etc.)
• Place document orders with dealers, publishers.
• Submit payment requests and maintain payment records.
• Receive checks and verify publications and invoices.
• Order materials and maintain records for payment of invoices.
• Review and submit publishers and vendors invoices for processing.
• Answer queries, and communicates invoices payment to information services suppliers. 
• Review monthly credit card statement settlement to Finance Control Department.
• Review Petty Cash settlement to Finance Control Department.
• Receive and respond to staff information requests and needs.
• Record all the queries received and the answers provided.
• Initiate the use of automated catalogue and other library electronic resources.
• Respond to daily on-site requests for information.
• Provide guidance to library users to effectively search the Library catalogue, Internet and other electronic resources.
• Provide technical advice to library staff in duties such as receiving, shelving, researching, cataloguing, and equipment use.

Experience

8 years relevant experience with Bachelor degree, or 5 years with Master

Qualifications

Bachelor or Matser degree in Library Science / any related discipline

Other Information

• Library Management
• Effective oral and written communication skills.
• Customer service skills.
• Time management skills;
• Organizational skills
• Adaptability
• Building Relationships
• Client Centricity and Responsiveness
• Motivation to Learn and Share
• Passion for Excellence
• Analytical Thinking
• Drive for Results
• Knowledge, Learning and Communication
• Communication Effectiveness
• Problem Solving
• Stakeholder Management/Client Orientation
• Strategic Planning
• Teamwork
• Bank Knowledge
• Library Management
• Database Management and Administration
• Vendor Management